Phil's Guide to Modern Communications Technology Options

It appears that some of you may not know which communication tool to use or when to use it. Here is a helpful guide:

(Note: Sync = synchronous means real-time communication, asynchronous means not real-time.)

NamePrivacySyncSpeedFormDescription
Postal Mail (Snail Mail, USPS)medium to highasynchronousslowprinted textThis is the original form of written correspondence. It is still useful and relatively secure from eavesdropping, provided you didn’t compose the letter on a computer to start with.
Telephone (phone)mediumsynchronousreal-timevoiceWhat one gains in instantaneous communications, one loses in the ability to compose thoughts before communicating them. Use this method when you have to have a conversation with another person involving a lot of words and back-and-forth. Assume everything you say is being monitored or recorded unless you are using a VoIP service like Ostel.
Faxsimile (fax)mediumsynchronousreal-timeprinted textDon’t use this anymore. Just don’t. Stop it. Stop. Stop using fax.
Emailnone to highasynchronousmedium-fasttext, multimedia, filesAdvantages: the ability to think before you communicate. Also it can (and should) be encrypted with S/MIME or PGP. Otherwise you get the security and privacy level of a traditional postcard (i.e., none whatsoever). Note that when encrypting email, header fields such as to/from addresses and subject lines are not encrypted, but the body (contents) of the message is. Use this when you have a relatively lengthy message to send to one or more people. Not suitable for short, conversational messages or sending large files since most servers still impose a 10 or 20 MB message limit. Use an online file sharing service such as Dropbox to send files and pictures to avoid clogging the recipient’s inbox.
SMS (text, text message)lowasynchronousmediumtext, imagesBest used for short information that needs to go to a person’s cell phone, such as an address or phone number. Do not use for sensitive information as SMS is not secure against eavesdropping. It is also fast to transmit but slowerror-prone, and generally cumbersome to compose. Best to place a phone call or start an IM instead.
IM (Instant Message, chat)none to highasynchronousfasttextCan (and should) be secured using OTR (Off-The Record) encryption technology. If using Google’s service, they will keep your chat messages, possibly forever. Can be very fast, depending on the participant’s speed in typing. Best for interruptible and informal conversations, especially in an office or other quiet environment where talking is discouraged but typing noise is not. Much faster than SMS assuming the users are using real computers with real keyboards.
Walkie Talkie (PTT, Zello)lowasynchronousfastvoiceThe speed of talking with the asynchronicity of texting. The best of both worlds, but unfortunately not secure when using popular apps. Also not suitable for office or other quiet environments. Best used while driving or when ever a two-way radio would come in handy.

Now let’s look at modern comms from a use-case perspective.

How to Kill the Right House*

Well, I’ve thought about it, and I thought I might have something more insightful or pithy to say on the subject matter. But I don’t. I can, however, tell you how I am approaching the matter in our particular circumstance:

  1. Intensely absorb all available information on all properties in your area, price range, and style, in that order, and as quickly as your neurochemistry allows.

  2. If there are homes already under contract that you would seriously like to own, make a backup offer.

  3. Set up instant email alerts matching your criteria. Be sure to set your filters somewhat outside of your ideal parameters, because a good compromise may arise. But be sure to set the important filters like location and price correctly.

Realize

Our world is on the verge of a revolutionary change. Can you see it? It’s coming.

The powers that be will fight – hard – this change. Empires will topple. Seismic shifts are now underway in our energy economy.

Since the industrial revolution, humans have been poisoning the planet with our various byproducts. The biggest one we contribute on an individual basis comes from the energy required to move ourselves around in these gigantic wheeled metal, plastic, and glass containers called automobiles. Automobiles have shaped our society over the past hundred years and pervaded our lives in so many ways that most of us in this first world now cannot sustain our livelihoods without utilizing one of them on a daily basis.

LinkedIn: Questions for Your Consideration

Dear Friends and Family,

Why do you endorse me for skills that you have not personally witnessed me perform, especially when you may have never worked with me in a professional capacity? Are you willing to vouch to the entire world that I am good at rerecording mixing? Would you stake your professional reputation on it? Do you even know what rerecording mixing is?

Let’s make those endorsements mean something.

What I Would Do As Boss

This is a rant, but it also serves as a note to my future self for when I’m a manager. Hopefully that will never happen, but sometimes leaders have command thrust upon them.

  1. NO MEETINGS. Not Ever. Never. Never ever. The meetings that are scheduled are strictly optional, for diversionary purposes only. Every minute you’re in a meeting is a minute you’re being paid not to work. They’re a waste of time. Okay, well, with one exception: getting people together who ALL have to communicate in a synchronous manner to solve some sort of problem, like multiple coffee tables that all hold different pieces of the same puzzle: at some point they all have to coalesce. But it shouldn’t take long at all and then as soon as the puzzle comes together, the meeting’s over. And make damn sure they’re all accessible via dial-in or teleconference of some kind.

How Many Angry Drivers Does it Take...?

I like to leave plenty of following distance on the road. Many drivers American* drivers don’t seem to understand that it makes traffic much safer and, coincidentally, better-flowing when you leave a minimum of two seconds between your front bumper and the rear bumper of the car in front of you. They also don’t seem to understand that leaving a safe distance isn’t the same thing as driving slowly. Once I’m at a safe distance, I drive the same speed as the car in front of me – up to a safe speed which may or may not be over the speed limit.

Osophy on Permission, Forgiveness for

You know the saying, “sometimes it’s better to ask for forgiveness than permission?”

My new saying is, “only ask permission for that which you know is already approved.”

Not unlike the trial lawyer’s axiom of not asking questions you don’t know the answers to.